Management system guidance
8.0 Operation
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8.1.4 Outsourcing
8.1.4.1 General
OHS controls are now relevant to the purchase of goods and materials. Establish controls, within your existing procurement process, to ensure that the procurement of goods (for example products, hazardous materials or substances, raw materials, equipment) and services conform to your OHS management system requirements. Prior to procuring goods & services, the organization should identify procurement controls that:
- Identify and evaluate potential OHS risks associated with products, materials, equipment, service;
- Requirements for products, materials, equipment, services to conform to OHS objectives;
- Need for information, participation and communications
- Before using verify equipment, installations and materials are adequate before being released for use by workers;
- Items are delivered to specification and tested to ensure they function as intended;
Usage requirements, precautions or other protective measures must be communicated and made available.
8.1.4.2 Contractors
Controls and communication requirements with regard to contractor’s worker activities, the host company’s worker activities, and anyone who may be affected by the activity in the workplace. The establishment of controls and communication requirements with regard to contractor’s worker activities, the host company’s worker activities, and anyone who may be affected by the activity in the workplace.
Some of these contractors may not have (or require) an OHSMS, but you should make sure that they are not going to compromise safety for your organization. Even if the third party operates a health and safety management system, you should be prepared to check that it is effective. In either case, you might carry out an inspection or audit. If there is no OHSMS, there may be less to audit and it exposes your organization to more unknowns.
It is useful to work out a scheme for sharing safety data with your third-party contractors: their hazard and occurrence reports may alert you to a potential problem, and vice versa. This could be done through meetings with your key contracting organizations.
8.1.4.3 Outsourcing
The OHS implications must be controlled as part of the purchasing process. Your organization must ensure that outsourced processes affecting OHS management system are controlled. An outsourced process is one that:
- Is within scope of your OHS management system;
- Is integral to your organization’s functioning;
- Is needed for your OHS management system to achieve its intended outcome;
- Liability for conforming to requirements is retained by the organization.
Organizations and external providers have a relationship where the process is perceived by interested parties as being carried out by your organization.
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